ࡱ> RTQ` (bjbj 4B(       D \"\"\"\"$")0#0#0#0#0#$$$())))))$k*h,$) $$$$$$)  0#0#9)&&&$ 0# 0#(&$(&&  &0#$# >|45\"$ &&|O)0)&c-$*c-&c- &l$+$&9$ E$$$$$)$) & $$$)$$$$d\"\"2@        Chart of Reimbursable Expenses  Travel ItemReimbursable AmountReceipt Required Comments Vehicles, privately owned  Paid on business mileage NO The actual mileage rate changes every year.  Vehicles, College owned If Exxon station not available, you can be reimbursed w/receipt N/A Return as scheduled to designated location w/Fuel tank full  Air, Commercial Airlines  Actual Expense YES Least expensive fare using National Travel or Internet sources via most logical and direct route. Passenger copy of itinerary is required  Lodging, single occupancy Actual daily rate including tax YES You as a Southern employee are not tax exempt Vehicles, Rental (3 or fewer occupants) Actual Costs-daily rate for mid-size or small car, fuel and mileage charges YES Use State Corporate Travel Card to make arrangements. Decline all insurance Meals, with overnight stay $35 Instate $50 Out of State YES ONLY WITH RECEIPTS Meals, without overnight stay NOT ALLOWED NOT ALLOWED NOT ALLOWED Parking, Garage or Meter Actual Cost NO A receipt helps one remember to claim Registration Fees Actual Cost Yes or Name Tag Individuals using the State Purchasing Card for payment of registration fees must submit a copy of the receipt with the S number, attached to the Expense Account Settlement  Taxi Actual Cost YES A receipt helps one remember to claim Telephone Calls, personal  Up to $3 NO1 personal call per day on overnight stays; 1 personal call on one day trips if plans are changed  Telephone Calls, business related Actual Cost YES Access for E-mail, computer, surcharges and long distance calls can be reimbursed  Tolls, Road and Bridge Actual Costs NO A receipt helps one remember to claim  Baggage Handling or Storage $2 per bag Up to 3 bags NO July 23, 2005  !"#CD_`z{|}" # ' ( e f g h " # $ & Ͽ{{{{ssh_x}CJaJhh CJaJh CJaJhh)'CJaJh40CJaJhh_x}CJaJh CJaJhh CJaJh hAKAh 5CJaJhAKAh 5hrGhrGCJ aJ h_x}h_x}hrGhrGCJ,aJ,hrGCJ,aJ,hrG-!"#$0=D]QQQQ $$Ifa$gd tkd$$Ifl\(( ` 0644 lap $$Ifa$gdrGl'$$Ifa$gd_x}l' (DLUV_`a{|Lkdp$$Ifl\P 8T( g t0(644 la$If $$Ifa$gd |} $$Ifa$gd)'$If $Ifgd40 $Ifgd)'# $ ( ^XXXOCC $$Ifa$gd)' $Ifgd40$Ifkd$$Ifl\P 8T( g t0(644 la( ) e f g h Xkd$$Ifl\P 8T( g t0(644 la$If # $ % & @ Lkd$$Ifl\P 8T( g t0(644 la$If $$Ifa$gd)'& @ A a b f    ] ^ ` g l { |   ! 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